DoIT Annual Report 2017

Grant System has been developed to automate both Pre and Post activities of Research Funding Process. It is a replacement for the old ERMS System. The new

system development went through 4 phases during the year 2017.

The main functionalities added in each phase are as following:

Grant management system has been built to allow an effective funding process, and to give Research Office a better tool to manage and oversee the process.

The system is designed and built with a desired level of flexibility:

Research Grant Management System

enhancement is to adjust the system to align with the latest update on UAEU Financial Policy of Petty Cash. The second improvement is enabling the system via eService. Now the

petty cash requestor can check the status of their requests in which they can see how the approval is progressing, check the active requests required settlement, and view the history

of the closed one. In addition, the approval process of petty cash has been enabled in both eServices and UAEU Mobile Application. This feature allows facilitating the approval

process. UAEU approvers can gain access to the service anytime anywhere. Lastly, reimbursing process has been introduced. This feature assists Financial Officer to manage the active

projects on hand.

First Phase: Letter of Intent Request and Approval, and Quarter Progress Report Submission.

Second Phase: Proposal Submission and Internal Review.

Third Phase: External Review

Forth Phase: Final & Closing Report and Extension Request Submission and Approval

Research Office has the tool to reconfigure the approval and internal review process in case of any change within the process in the future.

Research Office can configure the Progress and Final Reports questions entries as needed.

Hundreds of External Reviewers can be invited at same time and access to an intuitive system to provide their reviews.

Notifications and reminders are configured to speed up the process of reviewing and approving.